How to hold a fertility fundraiser

After Chase and I met with our RE about our next steps we discussed having a fundraiser to help us pay for our IVF cycle. So Chase and I got a little committee together to help us plan and get everything ready.

Before meeting with our committee we set up a Go Fund Me account for those who wanted to donate but who were unable to make it to the event.

At the meeting, we discussed having a yard sale, bake sale, silent auction, a character meet & greet, and possibly food trucks. We decided on June 4, because any week in May could bring the possibility of rain. We thought of a yard sale with a carnival for the kids: bounce house, balloon artists, face painting, etc. We thought of food trucks, and the possibility of selling “Running with Infertility” shirts at the actual event.

We gave assignments to our committee and we went to work.

A few weeks after our meeting, Chase and I decided we wanted to host a virtual 5k. We thought it would be cool to use my blog’s name as the name for the virtual 5k. We decided to do a virtual 5k instead of a physical 5k. With the cost of insurance, getting vendors and booths, and volunteers, it just seemed too daunting for us.

Our first goal: To get yard sale items

We started asking friends and family for donations. Then our family and friends started asking their family and friends for donations, and our garage slowly filled. We eventually had to park outside our garage. It was amazing how many people were willing to donate their stuff to us. We ended up having LOADS of clothes.

Next goal: To advertise the event

I asked a blogger group I am a part of, and they had some ideas on where to post things and how to advertise for free. Which was a tremendous help!

Chase created flyers for the virtual 5k, and I thought it would be good idea to handbill cars at other races.

virtual 5k for our fertility fundraiser

I found a flyer I liked to mimic and then created the flyer for our event.  It helped to have some knowledge of Photoshop and only took a few hours. I posted it to a few sites. I also posted on as many Facebook yard sale groups that would let me (asking for permission first).

We started going to local businesses to get our flyer up and our committee put up them up in their office area. We did everything that we could think of to advertise the event.

yard sale, bake sale and character meet and greet for our fertility fundraiser

We used our nonprofit (a post for another day) that Chase and I spent a lot of time working on to help us get silent auction items. It’s also good to have connections. A few weeks before the event we got signs donated by a local company, graphik, that we put up in front of our venue. It happened to be a well trafficked road.

The week before the event I posted to Craigslist and our local KSL classifieds. I should have posted it a few weeks before, and the day before. Because we were pricing everything for the sale, and getting everything loaded into a 26′ truck, I didn’t have much time for posting things on social media. Which I definitely regret.

The day of the event:

yard sale morning of our fertility fundraiser

The morning could have gone a little smoother. We got a lot of donations the night before so it was just trying to get items out and organized to be seen. Within a couple hours we had everything out. The silent auction was up and running as well as the bake sale. We had a few vendors show up; my friend Kelsey did chair massages for $5, Enso Rings, Utah Infertility Resource Center, and my friend, Nessa, selling her minifigs (Legos).

enso rings and leo the lion from RSL at our fertility fundraiser

At around 7:30/8am Ernies Sports Deli Food Truck showed up for breakfast and stayed until 1pm. We also had Bam Bams BBQ Food Truck show up from 11am-3pm. The food trucks were a hit! I would have marketed more for them (and I wish they could have marketed for us too) more if I had known they were for sure coming that day.

Ernies sports deli at our fertility fundraiser
All Ernie’s employees with Leo, War Machine and Iron Man
bam bams bbq at our fertility fundraiser
Chase and I with Bam Bams BBQ

We had character meet & greets with Leo the Lion (Real Salt Lake Soccer Team) from 9-10am. Which seemed like a big hit, but unfortunately I don’t think many people showed up to see him. I contacted Party with the Princesses and they were sweet and were able to get 4 characters to come hang out for several hours! We ended up having Snow White, Rapunzel and Flynn Rider, and Merida. They were a huge hit and I cannot thank them enough! I definitely think they brought more people to our event.

Leo the Lion and I at our fertility fundraiser
Leo’s pretty tough to carry me
Party with the Princesses at our fertility fundraiser
Party with the Princesses were pretty awesome!

By the end of the day all of the volunteers including Chase and I, were exhausted (and I’m still recovering from it). We had a really long day of 12+ hours, with getting the event set up and taking everything down. We sold a lot of items at the yard sale.

Including the Yard Sale, Silent Auction and Bake Sale we were able to raise $4,000 for The Hope for Fertility Foundation.

With a lot of work (and connections) you can do great things!

volunteers and party with the princesses at our fertility fundraiser

P.S. Be sure to check out my Etsy Shop!

One in eight shirt

3 Comments

  1. Daisy Gomez

    June 15, 2016 at 5:54 am

    Omg! What a fun and stressful day. So happy you guys were able to raise so much money.

  2. Tedi Palmer

    June 19, 2016 at 10:48 pm

    It was both fun and stressful, like you said. It took a few hours to fully get everything on how we wanted it. We are seriously so blessed to be able to raise so much money! 🙂

  3. Infertility Timeline – Running with Infertility

    July 12, 2019 at 3:43 pm

    […] June 2016 – 3rd Depo-Lupron shot + big fundraising event. […]

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